Toast POS Integration: Auto-Reorder for Restaurants

Why Toast + Stokkfy?

Toast is the leading restaurant POS, but its built-in inventory tools are basic:

Stokkfy fills the gap with AI-powered auto-reordering that connects directly to Toast.

What Gets Synced

From Toast to Stokkfy:

Sync Frequency:

Setup (5 Minutes)

Step 1: Get Your Toast API Key

1. Log into Toast Dashboard

2. Go to Settings → Integrations → API Access

3. Click "Generate API Key"

4. Copy the key (starts with `toast_`)

Step 2: Connect to Stokkfy

1. Open Stokkfy → Settings → Integrations

2. Click "Connect Toast"

3. Paste API key

4. Select your Toast location (if you have multiple)

5. Click "Authorize"

Step 3: Initial Sync

Stokkfy imports:

Sync time: 5-15 minutes depending on menu size

Step 4: Add Suppliers

Toast doesn't store supplier contact info, so you'll add that in Stokkfy:

How It Works

1. Sales Update Inventory

Every Toast sale decrements inventory automatically:

2. AI Predicts Stockouts

Stokkfy analyzes:

Prediction:

"You'll run out of burger buns in 4 days based on current sales."

3. Auto-Reorder Triggers

When AI predicts stockout within supplier lead time:

Example:

4. Order Confirmation

Supplier confirms via WhatsApp or email.

Stokkfy logs confirmation.

You get notification.

5. Delivery & Receipt

Delivery arrives.

You mark order as "received" in Stokkfy.

Inventory updates automatically.

Recipe-Based Inventory (Advanced)

If you've set up recipes in Toast (e.g., "1 Burger = 1 bun + 1 patty + 2 pickles"), Stokkfy uses this to:

Example:

AI predicts: "You'll run out of brioche buns in 3 days" → orders automatically.

Approval vs Auto Mode

Approval Mode (Recommended for Week 1-2)

AI generates orders, but you review before sending:

Good for: Learning how AI thinks, building trust

Auto Mode

AI orders automatically, you just get confirmation:

Good for: Once you trust AI (after 1-2 weeks)

Common Issues & Fixes

"Toast sales aren't syncing"

Cause: API key expired or Toast location changed

Fix: Re-enter API key in Stokkfy settings

"Inventory levels are wrong"

Cause: Initial sync pulled stale Toast data

Fix: Do a physical count, update Toast inventory, re-sync Stokkfy

"Recipe data didn't import"

Cause: Recipes not set up in Toast

Fix: Set up recipes in Toast, then click "Re-sync" in Stokkfy

"I have multiple Toast locations"

Cause: Toast supports multi-location, Stokkfy tracks one at a time

Fix: Connect each location as a separate business in Stokkfy

Pricing

Toast: $0-165/month (depending on plan)

Stokkfy: $79/month (unlimited products, AI predictions, auto-ordering)

Combined: $79-244/month

ROI:

Total savings: $5,600-11,200/year on a $948/year investment

Getting Started

1. Get Toast API key (2 min)

2. Connect to Stokkfy (1 min)

3. Wait for initial sync (10 min)

4. Add suppliers (5 min)

5. Let AI learn (48 hours)

6. Start auto-ordering (or approval mode)

Free trial: 14 days, no credit card required

Summary

Toast handles payments and orders.

Stokkfy handles inventory and auto-reordering.

Together: full restaurant automation with zero manual counting or ordering.